Frequently asked questions about wedding planners

Frequently Asked Questions

Need to know what questions to ask an event planner in an interview? 

We have got the answers for you!

Need to know why you need a wedding planner? 

Why do I need a wedding planner?

The Million Dollar Question. But the short answer to                                                             

why you need a wedding planner:

There are so many reasons why having a wedding planner during the planning process and on the day-of can save you so much time, money, and sanity. Us wedding planners have planned and coordinated so many weddings that we know what can happen, what to avoid, and how to be prepared for every situation to ensure that no matter what happens on your special day, we will be able to manage it without you even noticing. If you have any specific question or concern as to why you should hire a wedding planner, get in touch with us, I’d love to talk to you more about it! 

Because you do not want to have to worry about a single thing on your wedding day. 

“What makes ‘The Main Event by Kelly’ unique”

We are unique because of who we are, but most importantly, because of our client-based approach.As you probably saw on the top of the home page of the website, we believe in ‘FRIENDSHIP’. We aren’t wedding planners because we want money or fame. We do this because we love people, we love to be helpful, but more importantly, we love love. We want to connect with you and your family on a much deeper level; a level that will make us understand you as a person in order to understand how to achieve your perfect event. We thrive on honesty, laughter, and having a good time, all while being extremely organized and detail-oriented.

“What happens after I inquire?”

Let’s meet over a glass of wine, a cup of coffee, via zoom or even just over the phone! I love to hear and see you in order for me to establish who you are, what your vision is, and how much help you might need. From there, we will create a proposal that is completely customized to your needs. 

“When is the right time to book a planner?”

Now! It’s never too early or too late to book a wedding or event planner. At The Main Event, we don’t believe in making you wait until ‘6 weeks prior’ to help with your “day-of coordination”, or having to book at least a year prior to assist you in a full service planning. We have planned full weddings in less than 3 weeks, and have helped couple manage their wedding day more than 2 years in advance. Whenever you feel the need to have someone alongside to answer all your questions and make sure your event is on the right track, just let us know, we will be here!

“How are you services different than a venue coordinator or catering manager?”

The main difference is that we work exclusively for you and your family, while a venue coordinator or a catering manager’s primarily focus is the venue, the staff, and the food. While the venue and catering manager will ensure everything happens smoothly on property only, we would be with you from the moment you start getting your hair and make up in your hotel room, following you around while taking pictures outside, to making sure every guests get onto the bus to make it to the ceremony on time. 

“What if I already have some of my vendors booked?”

That’s great! No matter what stage of planning you are in, our team will pick up fully to manage planning, logistics and design. We can always recommend vendors for you based on your needs, location and budget, but we love meeting and working with new vendors as well! 

“Do you offer any discounts?”

We offer a discount to non-profit organizations, active military, healthcare workers and veterans. Unlike some vendors that work in higher volume, we are not able to offer a discount for non-Saturday or off-season events. We only take on a limited number of events per year, so due to the limited volume and high-touch service that we provide, we are not able to offer tiered pricing in this way. However, rather than seeking a discount, we encourage conversation about your desired budget so that we can design a service within that range, or refer you to another professional who can!

“Do you travel?”

We sure do! We are mainly based in Upstate New York (Albany, Saratoga, Schenectady, Troy) but love to travel anywhere in the world. The Bonus: Kelly speaks fluently French and English, and can understand Spanish as well! So no matter where we go, we can always get by.

“What is required to book with you?”

In order to be considered a client of The Main Event, you need to have returned a signed contract, alongside with your specific retainer. For most proposals, a 50% retainer is due with the signed contract.

questions to ask an event planner in an interview:

How do you handle unexpected challenges or emergencies during the planning process or on the wedding day?
How do you approach vendor selection and negotiation, and do you have preferred vendors you work with?
How do you manage and track the wedding budget? Can you provide guidance on cost-saving measures?
Can you provide references or testimonials from previous clients?


If you have any questions about how we can work together or if you’d just like a sounding board for the ideas you have so far, I would love to hear from you.

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